Flexible Work Arrangements (FWA) are becoming more popular now, and companies are now witnessing the importance of this approach. Whenever the crisis such as Covid-19 and other such pandemic occurs working from one location for all teammates are impossible. Hence in the challenging times like this, remote work is becoming the need of the hour. Resource management has become more vital now.
With improved technology, increasing transportation cost, and time, the potential virus spread compelling us to work from remote places. So, let us look at how to lead the project effectively from a distant place. The below five things are essential to run a project smoothly.
- Coordination across time Zones
If you are leading a team with different time zones, it is more challenging to coordinate the entire team. But the fact is occupying the same physical location allows team members to communicate and collaborate spontaneously. But talking with all at the same time requires proper planning and thoughtful project scheduling.
In the USA alone there are six time zones are there. To interact with all team members at the same time, it requires proper resource management techniques. To achieve this, you need to have the complete details of every team member where they are living and maintain their time zones. Then schedule a meeting where many of the members can quickly attend. Usually, a few members have to work in odd hours.
- Build Community Mindset
For the success of any project, resource management is necessary. The same way cultivating the community mindset is vital. While working from one site easily allows you to communicate and get along with each other. The occasional team outings, birthday parties, and many things will make this happen.
To build the same sense from a remote place, you need to create dedicated digital spaces for celebrating special days of employees. Virtually creating team building activities like virtual games or book clubs etc. will help.
- Face to Face Communication
The remote working means more and more relying on written communication rather than direct ones. It sometimes leads to miss -communication. Hence to overcome this problem, you need to increase direct communications.
It is important to schedule one to one meeting with employees regularly and make sure it is a video-enabled call. When conducting the team meeting, also schedule video conference calls. It will allow teammates to feel more like the regular team meeting that used to happen in a conference room.
- Use tech to collaborate.
The collaboration within the team is the best way of resource management. Using technology for communicating is an essential thing. We cannot rely solely on email communication for everything. But many companies use multiple communication tools, and it often overlaps with another way of communication.
You need to determine which type of tools will most suit as per the situation. For urgent things, you need to use video or voice calls, but for less formal and less critical things, you can use the chat. And using email is required for official communication.
- Resource Management by Hiring Remote Ready Employees
For the smooth operation of the project, you need to hire more and more employees who are ready to work from remote locations. Because even your normal activities from an office location, this kind of situation does occur occasionally, so be prepared for such conditions are essential. And hiring those kinds of employees is necessary.Featured Photo by Matthew Henry from Burst