Steps to take by Change Management during this pandemic for a successful project.

The pandemic has caused havoc in almost everywhere in the World. Affecting small businesses to huge enterprises, every person in the World is somehow struggling from the virus, be it medically or financially.

Where all the people are advised to stay at their houses, businesses need to adopt some certain way to look after themselves too. Managing the people on an individual is being recognized by teams in an increasing number, but that just might not be the case for most organizations. The amount of change and difficulties the organizations are facing nowadays is a great challenge.

Where everyone needs help in this catastrophe, following are some of the measures which Change Management should get involved with during the pandemic, for a successful project:

  • Helping Employees

One of the most efficient ways to adapt to the change in the world right now with their businesses is to include healthcare professionals on their change management team, for them to meet with the requirements of the business.It is vital to greet the staff and the clinicians with a good approach to keep them aware of the type of patients they will be handling, including the patients with the on-going coronavirus. It will be more than necessary to provide all the patients with the care required.

  • Across-the-Organization Communication

Communications should take place regularly for the practitioners to know of all the on-going measures. This way, they will be able to reach as many people as they can who are working in various and different departments, working every second of their day, be it in clinical or administrative departments. One useful point is to make sure that communications always provide a change in improvements in the patient’s care.

As we know, the coronavirus still has a lot of things we do not have information about yet. If the organizations have a firm and stable communication link, they will be able to provide the whole organization with any new information coming out, which will not only keep the staff and doctors safe but will also be a good way to protect the employees. This is not a great improvement in helping to keep the employees safe, but it reduces the exposure in a great number.

  • Change Management and Healthcare Safety

An effective and useful change management strategy can play a vital role in providing the employees with safety, quality care, and surety that the virus won’t be transmitted. Change management is a great way to reach the boundaries and outcomes a society needs during a pandemic, like the on-going one. Healthcare organizations are not alone in this pandemic as the clinicians and employees are also humans after all. They need our utmost support and thankfulness in this pandemic. What we can do is to make sure we do not cause more trouble for any of them in this pandemic and just stay safe.

Featured Photo by Sarah Pflug from Burst

How to Lead the Projects From Remote Location?

Flexible Work Arrangements (FWA) are becoming more popular now, and companies are now witnessing the importance of this approach. Whenever the crisis such as Covid-19 and other such pandemic occurs working from one location for all teammates are impossible. Hence in the challenging times like this, remote work is becoming the need of the hour. Resource management has become more vital now. 

With improved technology, increasing transportation cost, and time, the potential virus spread compelling us to work from remote places. So, let us look at how to lead the project effectively from a distant place. The below five things are essential to run a project smoothly.

  • Coordination across time Zones

If you are leading a team with different time zones, it is more challenging to coordinate the entire team. But the fact is occupying the same physical location allows team members to communicate and collaborate spontaneously. But talking with all at the same time requires proper planning and thoughtful project scheduling. 

In the USA alone there are six time zones are there. To interact with all team members at the same time, it requires proper resource management techniques. To achieve this, you need to have the complete details of every team member where they are living and maintain their time zones. Then schedule a meeting where many of the members can quickly attend. Usually, a few members have to work in odd hours.

  • Build Community Mindset

For the success of any project, resource management is necessary. The same way cultivating the community mindset is vital. While working from one site easily allows you to communicate and get along with each other. The occasional team outings, birthday parties, and many things will make this happen. 

To build the same sense from a remote place, you need to create dedicated digital spaces for celebrating special days of employees. Virtually creating team building activities like virtual games or book clubs etc. will help.

  • Face to Face Communication

The remote working means more and more relying on written communication rather than direct ones. It sometimes leads to miss -communication. Hence to overcome this problem, you need to increase direct communications.

It is important to schedule one to one meeting with employees regularly and make sure it is a video-enabled call. When conducting the team meeting, also schedule video conference calls. It will allow teammates to feel more like the regular team meeting that used to happen in a conference room. 

  • Use tech to collaborate.

The collaboration within the team is the best way of resource management. Using technology for communicating is an essential thing. We cannot rely solely on email communication for everything. But many companies use multiple communication tools, and it often overlaps with another way of communication.

You need to determine which type of tools will most suit as per the situation. For urgent things, you need to use video or voice calls, but for less formal and less critical things, you can use the chat. And using email is required for official communication. 

  • Resource Management by Hiring Remote Ready Employees

For the smooth operation of the project, you need to hire more and more employees who are ready to work from remote locations. Because even your normal activities from an office location, this kind of situation does occur occasionally, so be prepared for such conditions are essential. And hiring those kinds of employees is necessary.

Featured Photo by Matthew Henry from Burst

How did project management changed after COVID-19 Pandemic?

For some organizations, this recent pandemic of COVID-19 has posed serious challenges in project management. This is especially serious if the organization is forced to experiment with remote working without any beforehand arrangements. It may also look insurmountable if your company deals with bigger projects, portfolios, or programs that involve hundreds of people. This is not a hurdle if you correctly use the right project management tool and methodology. This on-going pandemic has welcome the reality check. As all the minute issues and problems that were tolerated in our daily work is now magnified. These can help us in identifying the factors and elements which can be done in a better way.

This crisis has allowed us to select ways for efficient project management strategy. If your team is globally spread but still you will face similar issues as you were facing before this COVID-19 for example in office the project managers cannot be the top leaders at all the time. That’s right that now you face more physical barriers but issues are the same and you have to find ways to manage the situation. There are three very important points for remote project management that include clear communication with collaboration, centralization of data, and monitoring in an effective way.

  • Clear communication

As now due to social distancing, there are no regular meetings, no colleagues meet up in offices. This provides us a chance to device new ways for communication like building virtual teams that stay in touch and feel connected. For meeting use video conferencing apps that creates a sense of team collaboration.

  • Centralization of data

One of the barriers that team members face in this situation is the missing of authentic data like teams working on excel sheets or collection of data for synchronization. In this lockdown, situation organizations have no option but to centralize the data and information through the project management tools. The managers must see through these tools the state of real-time work and track the progress of each project. Keeping things in a shared location is also a solution. Similarly keeping the management tool and tracking tool system updated is the responsibility of the organizations.

  • Monitoring

The monitoring of project status is also very important and must be seen closely. In crisis companies and organizations can’t bear extra resources and missed deadlines because of it. Your monitoring and centralization system must be synchronized to get real-time information and can take the necessary steps when needed. Build monitoring dashboards and define the KPIs, set the notifications for warnings of potential risk factors.

Getting these three factors right can help you in sailing your boat for a longer time in storm and also improve the project management system of your organization. This is a good time to think deeply and take the action to get the fruits of your hard work in pandemic situations from the results you will get in the months to come.

Featured Photo by Tomáš Hustoles from Burst

How is Agile Project Management Changing the industry?

Agile Project Management has been taking the world by storm in the past few years. Agile is so unique in allowing the workers of a company to work on specific things that the company wants, no time is wasted on documentation or contract negotiations. Although it was designed for software development teams, Agile can be used in almost any industry due to the versatility.

What Even Is Agile Project Management?

            Like most project management solutions, it is simply a set of values and principles that the team believes in. As the name implies, agile is more focused on being agile and being flexible with the constantly changing world. One of the big ideas of agile management is breaking up each project into small “sprints” that are somewhat of a mini project themselves. Having smaller sprints in a project allows teams to focus on what is important to do now and allowing flexibility by not committing a large amount of time to a project that may not be desired by the time it finishes. The most important thing about this whole concept is the values that the must hold to be an effective, agile team.

What Are The Values of Agile Management?

Although these values can be adjusted for your specific use case, let’s look at what the original manifesto valued.

  • Agile teams value the individuals and the interactions experienced every day to be more important than processes and tools. This simply means that the individuals working on the project should be the guiding light compared to what the tools they have available say so. For instance, if you don’t have a leaf blower, you still can come up with a solution to clean up the leaves. You must allow your works to think about solutions to problems even if there isn’t a simple solution.
  •   Agile teams value working software over comprehensive documentation. As you can tell, this is where software development leaks in, however if you change the words around, it can be used anywhere. Agile teams should focus on completing the project rather than writing in a paper on how they plan on completing the project. The more time focused on going through with a solution will result in a faster and better solution.
  • Agile teams value customer collaboration over contract negotiation. This one is similar to the previous one where agile teams want to waste as little time as possible while providing the best product as possible. Teams following the agile management plan will want to work directly with their customers throughout the project without worrying about any contract negotiation. Usually the negotiation will be light at the beginning and won’t be mentioned throughout the project. We simply want to give the customer what they want, as fast as possible.

            Finally, agile teams value responding to change over following a plan. Although a general plan is still important, responding to the ever-changing desires of the customer and the world is a lot more important. Agile teams will focus on the next few weeks rather than the next few years, since the next weeks are likely more important to the customer. If you would follow the overall plan, you may not be able to include parts the customer decides they want halfway through. So, focusing on change does allows for more flexibility.

Featured Photo by Brodie Vissers from Burst

What Are the Best Resources to Crack the PMP and CAPM Exam?

The PMP exam is notoriously difficult, however it is completely possible to pass if you understand a few things. If you know what the exam is and what are some good resources you should study, you will be in a significantly better place than others that are taking the exam. Although, there are an estimated 30-40% people that fail their exam on the first attempt. This may sound scary, but we will tell you the simple truth. If you sit down and create a study plan and focus on studying good content, you can pass it!

What Even Is the PMP Exam?

            The PMP exam is the Project Management Professional exam. By completing and passing, you will be awarded a PMP certification proving to employers and the world you know everything, or most things dealing with project management.

If you don’t quite understand, it is sort of like how you need a CPA to be recognized as an accomplished accountant, you need the PMP certification to be recognized as an accomplished accountant.

By achieving the certification, you are much more likely to get a job as a project manager. And there is data proving that PMP holders have a median salary that is 25% higher than non PMP holders.

The Best Resources to Study

            Now we can get to the meat and potatoes. Here is a list of our favorite resources that we used to study for the PMP exam. We firmly believe if you study these resources, you will do great on your exam!

  1. The PMBOK® Guide (6th Edition).
A Guide to the Project Management Body of Knowledge (PMBOK® Guide) 6th Edition

The PMBOK Guide may be the best textbook you can use. This is because the people who wrote the PMP exam also wrote this guide. This will be the best textbook that you can look at as you can assume the information from the test will be in the guide. Although it does cost about fifty dollars, it may be worth it if you wish to pass your test. However, there are a few other options that are cheaper or even free.

2. EdWel Exam Prep Boot Camp Textbook.

Edwel PMP Exam Prep Textbook Version 5.0 (1) (1) | Project ...

Although EdWel is not directly associated with the Project Management Institution, they are well respected and are one of the best boot camps for tests like this. They even have a free textbook! This textbook is quite possibly the best resource out there as it takes the previously mentioned PMBOK Guide and re-organizes it with additional charts and diagrams. Check this one out for sure!

3. PMP Exam YouTube Videos.

YouTube has changed the world significantly in almost every way. This includes studying for the PMP exam. There are thousands of videos out there with whole courses, practice tests and even tips and tricks. You can learn the entire topic of project management through YouTube. There are tons of channels like EduHubSpot, ExamsPM and PMPwithRay. Those are just some examples, you should look around for yourself, you will be surprised with all of the content you can find.

4. Master of project Acdemy.

2020 Master of Project Academy PMP Programs- 100% Review

This is the best online resource available in the market with 99.6% passing rate in your first attempt with reasonable pricing structure. This academy also includes Scrum, Agile and CAPM certification in fast paced methodologies to help crack the exam easily and efficiently. Due to COVID-19 rules and regulations many organizations have directly employees to work from home for the next couple of weeks and we believe this course is really worth the penny and ultimately each user can easily success in achieving all the certification mentioned above.

Featured Photo by Matthew Henry from Burst

What are the best project management tools for 2020?

The project management industry is very interesting because of its roots in almost every field and profession. Project management software is a set of tools that are used to enhance the efficiency of the team either in a multinational company or a growing unit. There are various tasks that are done correctly and in time with the use of project management tools. These tools help in defining a project schedule for your team, collaborating with teams, tracking and reporting of error, sharing of resources and documentation, and budget tracking. The best tools for project management for 2021 is as following.

  • Podio Project management.

Rating: 4 out of 5.

This is one of the most customization and affordable project management tool that give you the best tool for your money. Every price tier for Podio is offered at a fixed rate no matter how many users you include. This tool is helpful in tracking your projects, collaboration with your team, you can create your custom functions. This is very good for projects that require specific needs. This tool requires learning before you can operate it to its full potential.

  • Asana Project management.

Rating: 5 out of 5.

This project management tool is very popular among many companies all over the world. One of the best features of Asana which makes is so popular is its user interface. The user interface is simple and easy to use, not only this but you can have various flexible options over how it looks and can move your task around it very easily. You can access the activity feed and can collaborate with your team members very conveniently. This is a very good project management tool for simple projects.

  • Trello Project management.

Rating: 4 out of 5.

This is Kanban based project management tool which is good for all types of projects and teams to handle marketing projects, tracking of customer support, software development, HR tracking and also some forms of Agile methodology. Managing projects in Trello, is very great for tracking and mapping of your procedures when you are about to develop a project management plan.

  • TeamGantt Project management

Rating: 4 out of 5.

This project management tool is very user friendly and easy to learn. It is very useful for teams of all experience levels. This tool is quite expensive in terms of the price tag. It can able to handle all kinds of Gantt charts to roadmaps of projects. You can track all in this tool about your multiple projects and multiple teams.

  • ProofHub Project management

Rating: 3 out of 5.

It is is also one of the most popular project management tools. It is easy to understand. You can organize your teams and projects from the ease of your dashboard. It also helps you to set alerts for a different status. It also comes with various customizable options to control the color scheme of your tool and its layouts. It also supports various languages. In this tool, you can assign custom roles to the team members and in this way, they can access the tool. In this way only authorized persons will have the right to access sensitive information. This security feature of ProofHub is one of its best feature.

Featured Photo by Adrien Olichon from Burst

Project management practices used by health care workers in America during COVID-19

Project is not just one sentence but it is a complete set of managed processes like for example when we say that there is a need to redesign the emergency rooms of a hospital or to improve patient care. All approaches of project management are standing on the four-stage foundation in any organization including hospitals in America and these stages are

To initiate: This step involves the definition of the scope of the project including its budget, risk, and results.

To plan: This involves the planning of each step of a project like setting deadlines, estimating the cost, and assigning roles.

To execute: Start working on the steps of the project as planned then monitoring the task on a regular basis.

To close: The Proper conclusion of the project by initiating the summary of the accomplishment of targets in the projects and lessons learned.

Project management in the health care system is quite different because there are some complexities and risk which are totally different. How these are different is because of the reasons like a high stake, the constant increase in cost, heavy regulations, constant change in the industry, risk of litigation, and diverse stakeholders.

Best Practices by Healthcare Project Management

It is a clear fact that to improve the wellbeing of patients in the health organization, project management is a very critical element. Following the best project management practices are implemented in healthcare settings across America.

  • Communicate with the organization

Communication is one of the most important factors that affect the management of any project that’s why it is important to device a system in which communication is open by getting the feedback on regular based from all departments across the organization, as this will encourage participation. This is the reason to make team members confident and valued by hearing them what they have to say about the potential problems.

  • Process streamlining:

Once the project management process is defined then it has to be implemented and executed. Make full use of the tool that makes the planning and tracking easy. Some health settings also use project management tools that help in the automation of many tasks.

  • The expectation of unexpected:

At the time of unexpected events re-plan the project parts and update it. Either it is some natural disaster, any new American federal regulation, or need of any upgrade in the design of hospital building.

  • Documentation for future use:

This practice is very essential to get information about similar things if they happen in the future. Document all the hurdles, solutions, lessons, and unexpected events like the do and don’ts in general. This provides guidance in the process of management and gives a chance to flourish.

  • Regulations and governance:

This is a practice that is used to develop the sense of any new or future requirement that might be demanded by the healthcare industry by changes that happen in regulations and governance.

The reason that health care workers in America are investing in project management practices is because of the high stakes in the health care industry in which patients’ lives are directly affected. With the use of the right management approach and tool, health workers can save the lives of patients and provide better well being and services. This also helps in improving the daily processes and outcomes of health care workers in the industry.

Featured Photo by Shopify Partners from Burst

Is there an option for the project management team to work from home?

The work from home is the common word we hear these days. The outbreak of Covid-19 has caused all these situations. When the situation went out of hands, all the states have started to lock their countries. It prevented free moments of people from countries to countries and to worsen the situation many places you are not allowed to leave your home. 

Now the work from the home situation becomes inevitable. And the project also teams not an exception from this. Some of the companies are observing this is the best way to approach. Because in the long run, it might prove easy to do cost management. 

  • Project Cost management

The important thing in any of the activities is money. And the same applies to project teams as well. Everybody knows the pain of work from home, but it is the only option left for running the project. But do you do work from home makes it easier for cost management? 

Yes, the companies must invest in providing the necessary infrastructure to project teams to work from home. It initially, without a doubt, not cost-friendly. But it will become more economical in the long run as it saves them money that needed to provide the transportation allowance, maintaining the workplace and other workplace-related costs. 

  • Work from home is not new!

For many companies, work from home is not a new phenomenon. Some small project managers are allowing their team to work from home since it is easy from the perspective of cost management. And many other big players also fixed certain days of compulsory work from home for its employees. 

Even we have many project managers; they handle their team remotely in the usual days. It mainly saves the time needed to commute between the places, especially in the cities where a traffic jam is ordinary. They can spend those time on other things to run the project effectively. 

Let us look into the benefits and drawbacks of work from home options.

The key benefits of work from home options are as follows.

  • Saves time and money

providing the option of working from home not only helps a project manager to do the cost management effectively, but it also helps employees. Most importantly, they can save the time which will go lost in transporting between office and home, and the money required for commuting also will be saved.

  • Work Flexibility

If you work from home except attending the meeting and other stuff, you can able to work at your convenience. This flexibility will not be available in most of the projects. And with the saving of commuting time, it becomes more advantageous. 

Now let us look at the main drawbacks of work from home. 

  • Difficult to monitor the progress. This monitoring problem becomes more if you have a large team.
  • Technical problems – The problem such as power failure network failure in one or other areas will happen if you continue to do WFH regularly. If it occurs during a crucial time, then it becomes a headache for project management
  • Interruptions from family.

To sum up, work from home helps for effective cost management, but it also has some drawbacks. However, after witnessing the Covid-19 situation, all project leads are compelled to work from home, and many are planning to work at least some days remotely in a month.

Featured Photo by Matthew Henry from Burst

How did project management change during COVID-19

The outbreak of Covid-19 has changed everything. It is an unknown enemy for humans. Because of this, almost all countries have taken a significant hit. The economy receives colossal damage. But the impact is not only for the economy, but it affected each and everything of our routine. 

So, there is no need to tell it has even affected the business and our day-to-day jobs. Governments impose lockdown in many countries to reduce the risk of more casualties. It compels everyone to work from home. It is an enormous challenge for many organizations. Project management practices now have to be modified to work efficiently and complete the project on time. So, as per the situation, we need to change and adapt to the conditions. 

Project management practices changes with Covid-19 Pandemic

The pandemic has changed the way everyone works. Most of the businesses are facing the heat, but very few companies like technology-based businesses will see huge demand. The below aspects have changed in Project management practices. 

– Virtual Meetings

The spread of this disease will happen through traveling. So, meeting even your colleagues raises the risk. As a result, now, project management practices should change. The physical meetings have turned to virtual. Businesses are now increasing their technical capabilities to meet the need of the hour. 

– Project Communication

Communication is a basic need in all areas. No matter what, it is crucial in all fields. Now, as a project manager, you must communicate effectively by using mediums like Skype, Zoom, Microsoft Teams, etc. It is not an easy task to bring all together since many challenges your teammates face. But in the emergency project manager has to work with this.

– Impact on project

Effective project management practices should evaluate the impact they are going to face with this disease. Many projects are anticipating the reduction in the budget. Hence many businesses are looking at how to reduce the project cost. As a result, some portion of cuts is going to happen in salaries for people. It is terrible news, but this is all about surviving now. 

– Evaluation of each project by itself

In crisis times, it is sure you have to sacrifice something. There is no doubt some of the projects will be canceled. So, it is crucial to evaluate each project and make the adjustment to save the project. Making compromise with certain things are better than losing the client. 

– Effective collaboration

The lockdown is everywhere, and it is without certainty. So, collaboration is the need of the hour. Many projects are from now on going to switch for remote work for full time. Because of this right remote working tools and communication tools are getting importance. The new culture should be followed that promotes transparency, collaboration, sharing, and teamwork over individual brilliance. 

These are the changes we see in project management practices in the Covid-19 situation. And this will change the way people work for sure. We need to adapt to the changes, and it is one of the main things in any of the projects.

Rating: 4 out of 5.