For some organizations, this recent pandemic of COVID-19 has posed serious challenges in project management. This is especially serious if the organization is forced to experiment with remote working without any beforehand arrangements. It may also look insurmountable if your company deals with bigger projects, portfolios, or programs that involve hundreds of people. This is not a hurdle if you correctly use the right project management tool and methodology. This on-going pandemic has welcome the reality check. As all the minute issues and problems that were tolerated in our daily work is now magnified. These can help us in identifying the factors and elements which can be done in a better way.
This crisis has allowed us to select ways for efficient project management strategy. If your team is globally spread but still you will face similar issues as you were facing before this COVID-19 for example in office the project managers cannot be the top leaders at all the time. That’s right that now you face more physical barriers but issues are the same and you have to find ways to manage the situation. There are three very important points for remote project management that include clear communication with collaboration, centralization of data, and monitoring in an effective way.
- Clear communication
As now due to social distancing, there are no regular meetings, no colleagues meet up in offices. This provides us a chance to device new ways for communication like building virtual teams that stay in touch and feel connected. For meeting use video conferencing apps that creates a sense of team collaboration.
- Centralization of data
One of the barriers that team members face in this situation is the missing of authentic data like teams working on excel sheets or collection of data for synchronization. In this lockdown, situation organizations have no option but to centralize the data and information through the project management tools. The managers must see through these tools the state of real-time work and track the progress of each project. Keeping things in a shared location is also a solution. Similarly keeping the management tool and tracking tool system updated is the responsibility of the organizations.
The monitoring of project status is also very important and must be seen closely. In crisis companies and organizations can’t bear extra resources and missed deadlines because of it. Your monitoring and centralization system must be synchronized to get real-time information and can take the necessary steps when needed. Build monitoring dashboards and define the KPIs, set the notifications for warnings of potential risk factors.
Getting these three factors right can help you in sailing your boat for a longer time in storm and also improve the project management system of your organization. This is a good time to think deeply and take the action to get the fruits of your hard work in pandemic situations from the results you will get in the months to come.Featured Photo by Tomáš Hustoles from Burst